United Nations Environment Programme, Finance Initiative, Administrative Internship

1) Assist the UNEP FI HR focal point in reviewing Consultant and Intern Terms of Reference to ensure they meet the required standards before submission to the Administrative Officer. Support the HR focal point in ensuring that the appropriate process is followed for applications submitted through INSPIRA for consultancies and internships. Assist in collating the required documentation for submission of Consultant and Intern requests to the Head of Branch or Head of Division for approval. 2) Assist in liaising with interns and consultants to help ensure they submit the required documentation for their onboarding and enrollment processes, including HR Minimasters, UMOJA banking forms, CDL cards, and other relevant requirements. 3) Support HR focal points in collating the required documentation for submission to the HR approving officer for contract processing. Assist in maintaining and updating HR files, both hard and electronic, ensuring that required documentation, signed forms, and approvals are properly filed. Support the respective focal points in compiling documentation required for consultant payment processing, as needed. 4) Assist in coordinating with consultants and team leads to support the timely recording and tracking of monthly deliverables and activities. Provide administrative support to the relevant focal points in consultant payroll-related processes in UMOJA, under supervision. 5) Support FI Administration with its invoicing processes by tracking invoices, maintaining relevant documentation, and assisting with follow-ups with member institutions, as required. 6) Take initiative in supporting the organization of intern meetings with the Head of Unit, internal weekly coaching sessions, and additional briefings, as required. 7) Undertake additional administrative duties, as required.